Capture identity and structure at intake
Legal name, registration number, LEI, country of incorporation, provider type and the group structure should be collected before anything else. These are the fields the Register needs and the ones nobody can supply later without contacting the vendor again.
Describe the service, not the software
Register entries are about ICT services: what is provided, which business function consumes it, what data it processes, where it is hosted and from which countries it is delivered. A product name is not enough to answer a supervisor.
Sequence the gates
A workable order puts classification before assessment depth, assessment before contract negotiation, and contract review before signature, with the Register entry created automatically from what was collected.
- Intake: identity, service description, data and locations
- Classification: function criticality and inherited service criticality
- Assessment: depth matched to classification, evidence inline
- Contract: clause review against the required set
- Register: entry generated and validated, owner assigned